We are seeking a highly organized, proactive Executive Assistant to support senior executives in a dynamic, fast-paced environment. This role is ideal for a proactive administrative professional who thrives in an entrepreneurial, hands-on setting, enjoys wearing many hats, and brings strong attention to detail, sound judgment, and a natural sense of ownership.

In addition to providing high-touch executive support, this position offers meaningful exposure to HR-related responsibilities and the opportunity to grow alongside an evolving HR function.

Responsibilities

• Provide comprehensive administrative support to senior executives, including complex, high-volume calendar management, meeting coordination, and preparation of executive-level materials.
• Anticipate needs and shifting priorities, proactively identifying and resolving issues before they escalate.
• Track invoices and expenses, ensuring accuracy, timeliness, and alignment with internal processes.
• Capture detailed meeting notes, manage follow-up on action items, and help drive initiatives forward.
• Serve as a trusted partner to executive leadership, supporting organization, focus, and effective decision-making.
• Assist with benefits administration, including enrollment, premium tracking, and coordination with external carriers.
• Support year-end HR processes and ongoing people-related administrative needs.
• Act as a primary point of contact for vendors and service providers, independently resolving routine issues.
• Provide hands-on operational and administrative support within a lean, collaborative office environment.
• Serve as an informal leader among the administrative team, helping coordinate meetings and ensure alignment across functions.
• Partner closely with the administrative manager while taking ownership of day-to-day execution.
• Contribute to the development of scalable administrative and HR processes as the organization continues to grow.

Ideal Experience

• Bachelor’s degree required.
• 3–7 years of relevant experience, ideally in an executive assistant or senior administrative role, supporting leadership.
• Prior exposure to HR functions (benefits, vendors, onboarding, or related areas) is ideal.
• Exceptional attention to detail and organizational skills.
• Confident, inquisitive, and eager to learn; comfortable asking questions and taking initiative.
• Strong problem-solving skills with the ability to work independently and think ahead.
• Experience working in a small or lean office environment, balancing multiple responsibilities.
• Professional presence with excellent written and verbal communication skills.

#117952

Up to $100,000 salary per year (based on experience)