A premier global consulting firm is looking for a dynamic and resourceful Executive Assistant to support senior members of the professional staff and provide backup assistance to the executive assistant team as needed. This role offers a unique blend of business and personal support responsibilities, perfect for a quick-thinking, self-sufficient professional who thrives in a fast-paced environment. The ideal candidate will not only manage schedules and tasks with precision but also maintain a strong grasp of the firm’s active casework, seamlessly connecting client matters with team members and outside counsel. You’ll play a critical role in coordinating key dates and deadlines while handling confidential information with the utmost discretion.

Requirements

• Generate and edit documents using the Microsoft Office Suite and Adobe Acrobat.
• Handle printing tasks, ensuring accuracy and attention to detail. Adapt to individual preferences for printing and organizing documents.
• Organize, file, and route electronic and hardcopy client documents, correspondence, and other materials to appropriate team members.
• Assist with client work, electronic research, report formatting, exhibits, charts, tables, and backup materials.
• Process conflict search requests for potential new clients; submit appropriate information for the creation of new clients for inclusion in the database.
• Maintain business calendar, plan and arrange business meetings and luncheons.
• Answer/screen calls in a professional manner taking accurate messages; and responding to needs appropriately.
• Assist with arrangements for meetings with clients and outside organizations.
• Manage expenses and handle light calendar management
• Assist with special projects as needed.
• Serve as a liaison with office and parent-company management.
• Coordinate travel via a travel agency, including liaising with employees and managing issues as needed.
• Manage FedEx shipping, including overnight deliveries for out-of-state employees.
• Serve as the designated backup for the Executive Assistant who supports the founder, requiring flexibility and occasional “on-call” availability.
• Support the team with billable tasks and maintain accurate records.
• Manage contact lists and assist with client and employee verification.

Ideal Experience

• 2+ years’ work experience supporting senior-level professionals in a legal or consulting environment.
• High level of proficiency in software applications such as Microsoft Office, especially Excel and Word.
• Ability to accurately proofread documents for both clarity and grammatical errors.
• Excellent communication skills with the ability to interact with a wide range of individuals.
• Professional yet personable demeanor, adaptable to a dynamic and rewarding workplace.
• Proactive approach—unafraid to ask the right questions to ensure clarity and efficiency.
• Team-oriented, open to supporting other teams and collaborating with fellow Executive Assistants as needed
• Ability to multi-task and work effectively in a high-expectation environment while maintaining accuracy.
• Excellent attention to detail and organizational skills.
• Ability to understand office policies, procedures, and processes and application to casework.

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Up to $100, 000 per year