Office Services Coordinator, New York, NY (On-site), Part-Time
One of the world’s leading economic consulting firms is seeking a detail-oriented and dependable Part-Time Office Services Coordinator to support the daily operations of our office. This role is vital to ensuring a well-organized, efficient, and welcoming workplace. The Office Services Coordinator will take ownership of routine operational tasks, including mailroom duties, copier/production services, kitchen and pantry upkeep, conference room setup, and general office maintenance. The ideal candidate will work independently with minimal supervision and report directly to the Office Manager.
Responsibilities
- Execute daily activities in the mailroom, e.g., process, sort, and distribute mail and packages.
- Process and coordinate pickup and delivery of outgoing mail such as USPS, FedEx, UPS, Courier, etc.
- Maintain office supplies and kitchen supplies for all storerooms, pantry, kitchen, copier areas, etc.
- Monitor and maintain a clean and debris-free kitchen area throughout the day.
- Assist with office maintenance issues as needed, including purging the server room, storage, and filing cabinets.
- Serve as an onsite liaison with the office of the building.
- Lift and move packages up to 50 lbs.
- Execute all conference room set-up, clean-up, and audiovisual requirements.
- Review conference room schedules for conflicts and best use of space and adjust as needed.
- Provide all required beverage and catering set-up and break-down.
- Support all conference participant requirements during conferences, e.g., requests for supplies, additional food, or equipment etc.
- Maintain conference areas in a state of readiness when not in use, e.g., clean, standard supplies.
- Assist with clerical duties such as scanning, printing, and binding.
- Perform general clerical duties and/or back-up reception duties as requested.
Ideal Experience
- An Associate’s Degree or previous office services experience is required.
- A minimum of 2-3 years’ previous experience in a related position
- Strong organizational skills with experience coordinating office supplies, equipment maintenance, and vendor relationships.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office technology.
- Excellent communication and interpersonal skills; professional and polished demeanor.
- Demonstrated ability to handle confidential information with discretion.
- Flexible, dependable, and able to prioritize tasks in a fast-paced environment.
#117818
Up to $35 per hour