PHONE: 312.857.2300

Office Manager/Receptionist, Chicago, IL (Hybrid)

Office Manager/Receptionist, Chicago, IL (Hybrid)

We are seeking a polished and proactive Office Manager/Receptionist to be the backbone for one of Chicago’s Best Places to Work financial services firm. In this dynamic role, you will oversee daily operations, maintain a professional work environment, and serve as the first point of contact for clients and visitors. Ideal for a detail-oriented professional with a keen ability to multitask, this position requires a high level of organization, initiative, and a concierge-level approach to office management, administrative support, and vendor coordination. If you thrive in a fast-paced environment and take pride in creating exceptional office experiences, we want to hear from you!

Responsibilities

  • Organize office operations and procedures, including correspondence management, filing systems, and supply requisitions.
  • Oversee office maintenance, layout organization, and inventory of office supplies and equipment.
  • Coordinate service requests, security matters, and office-related inquiries with building management.
  • Manage and maintain conference rooms and corporate calendars.
  • Support firm-wide meetings through coordination and execution.
  • Serve as the primary floor steward for security and safety protocols.
  • Assist accounts payable with monthly expense reporting, invoicing, and corporate credit card management.
  • Manage franchise tax filings and related administrative tasks.
  • Act as the Account Manager for office and company-wide vendors.
  • Provide basic technology troubleshooting and maintenance support.
  • Serve as the Chicago office’s receptionist, professionally managing calls, greeting visitors, and handling mail distribution and preparation.

Ideal Experience

  • Bachelor’s degree strongly preferred.
  • 2-5 years of experience within a professional services environment.
  • Previous experience in office management, administration, or a similar role is required.
  • Must have a polished, professional demeanor with a warm, friendly approach with a strong commitment to providing top-tier service.
  • Highly motivated with a positive attitude and a strong work ethic.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite and ability to learn new systems.
  • Ability to handle confidential and sensitive information with discretion.

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Up to $75,000 per year

Apply Online.