We’re seeking a sharp, solutions-oriented Administrative Assistant to join a leading and close-knit private equity team. You will be at the center of it all, ensuring smooth daily operations, providing top-tier administrative support, and helping the dynamic office run like clockwork. The ideal candidate is highly organized, detail-driven, and thrives in a fast-paced, entrepreneurial environment. You should be comfortable managing multiple priorities, anticipating needs, and handling everything from calendar coordination to event planning with confidence and discretion. This is a newly created role due to growth within the firm!

Responsibilities

• Prepare expense reports for Operating Partners and Vice Presidents through Concur, for about 6-7 individuals.
• Assist in meeting scheduling and calendar management.
• Participate in the planning, managing, and executing of approximately 8 different events annually, with some travel required.
• Oversee general office operations/technology and maintain a clean and organized work environment.
• Ensure that technology is functional for meetings, conference calls, and videoconferences.
• Coordinate office management issues, such as office supply orders, as they arise.
• Help make travel arrangements using search engines, Amex Travel.
• Create and maintain files.
• Perform related clerical tasks such as photocopying, scanning, printing, mailing, and sorting mail.
• Receive and sign for deliveries/packages.
• Coverage of the reception area.
• Liaise with external vendors, service providers, and building management to address office-related issues.
• Assist in data management/input of Deal-Cloud (CRM).
• Assist in onboarding new employees and organizing staff events.
• Collaborate with team members to support special projects and initiatives as needed.
• Provide support in the absence of an Executive Assistant.
• Collect and distribute mail.

Ideal Experience

• A college degree is preferred.
• 3-5 years of administrative experience within a finance environment is a plus.
• Advanced or Intermediate-level knowledge of MS Word, Excel, PowerPoint, Outlook is required.
• Experience with Adobe Acrobat is preferred. Concur and Deal Cloud experience is a plus.
• Ability to meet deadlines, multitask, and prioritize multiple requests.
• Excellent organizational skills and attention to detail are a must.
• Must be punctual and dependable.
• Demonstrate initiative to independently identify needs and flexibility to help out where needed.
• Ability to use resources efficiently and effectively.
• Eagerness to learn and ability to work independently while being a team player.
• Effective management and support of 6-7 employees, including calendar management
• Must be able to communicate effectively with investors and must be able to interact effectively in a service-oriented environment at all levels.
• Strong verbal, written, and listening skills.
• Excellent writing and proofreading.
• Must be able to maintain a high degree of confidentiality.

#117868

Up to $85,000 salary per year (based on experience)