An elite management consulting firm is seeking a sharp, highly polished Executive Assistant to support the team. They are looking for someone with a meticulous eye for detail, impeccable writing and proofreading skills, and the ability to anticipate needs before they arise. The firm fosters a culture of excellence, loyalty, and long-term growth. Team longevity speaks volumes—this is a place where dedication is not only appreciated but rewarded. If you’re a confident communicator, thrive in fast-paced, high-expectation environments, and want to be part of something truly impactful, this could be the perfect fit.

Responsibilities

• Oversee the end-to-end client onboarding process and ensure smooth progression of all project phases.
• Initiate and track client-related activities, driving timely completion of tasks.
• Prepare, edit, format, and proofread all client-facing materials, ensuring strict adherence to firm branding standards across business development pitch books, letters, and related documents.
• Draft and refine reference call summaries and meeting transcripts based on recorded sessions.
• Develop and update member profiles for client presentations.
• Create and compile search candidate books for executive search engagements.
• Collaborate with the EVP to draft and finalize client proposals and confirmation letters.
• Conduct research as needed, link information in firm database.
• Schedule calls/meetings, manage logistics, and assemble prep materials.
• Book travel, prepare itineraries, adjust travel real-time as needed, prepare expense reports.
• Answer phones, build knowledge of companies, clients, executives, and directors.
• Manage annual updates to client profiles, BD materials, etc.
• Serve as a peer role model in work product, commitment, and professionalism.
• Adhere to firm processes to maintain the admin team’s reputation for quality execution.
• Back up other team members (vacations, heavy workloads, etc.).
• Provide administrative support for other firm initiatives, as needed
• Help management stay abreast of potential issues to ensure a happy work environment for all.

Ideal Experience

• College degree required with 5-7 years of experience supporting multiple executives in a professional environment (finance or consulting preferred) preferred.
• Proficient technical skills: MS Office, Adobe.
• Strong project management skills. Quickly identifies, organizes, and executes process steps.
• Communicates across the firm to keep people informed and projects on track Professional EA mindset: takes pride in responsibilities; requires minimal supervision
• Outstanding judgment: work product, confidentiality, business attire, and office demeanor
• Excellent written and oral communication skills; comfortable speaking with high-level executives; comfortable editing and suggesting changes. Outstanding proofreading skills, detail oriented.
• Friendly, mature, honest, impeccable integrity, punctual, dependable, and team-oriented.
• Self-motivated with a bias for action; completes work in a timely, high-quality manner.
• Smart, quick thinker; synthesizes situations and incorporates guidance.
• Confident in their abilities; comfortable asking questions, can easily change direction and shift priorities.

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Up to $100,000 per year