We’re looking for a talented and polished Administrative Assistant to join a dynamic team at a top-tier Financial Services firm recognized for excellence and a genuinely collaborative culture. If you thrive in roles where your organizational skills, adaptability, and warm professionalism make a real impact, this is the perfect fit for you!

In this role, you’ll support senior leaders, connect with a high-performing team, and be part of a supportive environment where your initiative and attention to detail are highly valued. If you’re excited about making a meaningful contribution and being part of an enthusiastic team, we can’t wait to meet you!

Responsibilities

• Provide administrative support to three senior leaders in conjunction with an administrative partner.
• Manage the unique needs and styles of diverse personalities, adapting your approach to support each executive’s strengths and preferences effectively.
• Coordinate detailed calendars, plan and schedule meetings, and prepare itineraries ensuring seamless communication and efficiency.
• Assist with travel arrangements, including domestic and international as needed, and handle related travel and expense reporting with accuracy and attention to detail.
• Organize meetings, prepare necessary materials, and manage logistics for on-site and virtual sessions. Collaborate with executives to ensure they are fully prepared for each engagement and support follow-up tasks.
• Proficiency with Concur for timely and accurate expense reporting is a plus.
• Provide backup coverage for reception as needed, warmly welcome guests, manage phone calls, and maintain a polished, professional atmosphere that reflects the firm’s values.
• Manage light personal support as needed and other ad hoc projects/assignments.

Ideal Experience

• 2-3 years in administrative roles, ideally within financial services or corporate settings.
• Bachelor’s degree required.
• High degree of polish, sophistication, and intellectual curiosity.
• Strong interpersonal skills and comfort working with senior, highly intelligent leaders.
• Friendly, supportive, and collaborative attitude, particularly when working with the administrative team.
• Excellent organizational skills and proactive approach to problem-solving.
• Ability to handle multiple tasks and priorities simultaneously.
• Discretion and trustworthiness in dealing with confidential information.
• Positive attitude, flexibility, and a willingness to adapt to changing priorities.
• Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).

#117748