A premier search firm is looking for a proactive, highly organized professional to join their team. This is a unique opportunity for a self-starter who thrives in fast-paced, high-energy environments and is eager to take initiative.

In this role, you will be a key point of contact, managing the administration of recruitment projects for a diverse range of clients, candidates, and external partners—including C-suite executives, investors, and leaders across various industries. You will play a pivotal role in fostering strong, effective relationships while contributing innovative ideas to enhance the processes and client experience.

Success in this position requires exceptional communication, multi-tasking abilities, and a natural talent for building meaningful connections. If you enjoy bringing structure to complexity and collaborating with top-tier professionals, we look forward to hearing from you!

Responsibilities

• Proactively assist Project Managers with the workflow, communication, and reporting for multiple projects.
• Interface with the project delivery team to ensure timeliness and thoroughness of delivery.
• Assist in the formatting, preparation, and proofreading of documents for proposals, internal and external reports, and other related documents.
• Coordinate meeting schedules and travel arrangements for Partners, and clients/candidates; assisting with day-to-day activities and other general office duties.
• Proactively maintain calendars, phone and email communications as requested.
• Enter and update the candidate database and file share system.
• Provide support to other teams on an as-needed basis.
• Maintain, update, and improve marketing efforts inclusive of social media, website, and business development.
• Assist with vendor management, IT troubleshooting, internal event planning, and supply ordering.

Ideal Experience

• Bachelor’s degree required.
• A minimum of three years supporting a busy team in a professional services organization.
• Proven ability to learn new systems and processes quickly.
• Strong multi-tasking and organizational skills; ability to prioritize one’s work (billable/business development work first, internal work second, any other projects last).
• Excellent communication skills (written, verbal, and interpersonal).
• Ability to maintain confidentiality.
• Proficient in using Microsoft Office products (Word, Excel, PowerPoint, and Outlook).
• Experienced with CRM platforms.

#117768

$65,000-$75,000 yearly