We are seeking a detail-oriented and proactive professional to support a global consulting firm’s recruitment and event coordination efforts. This role involves managing event logistics, facilitating candidate communications, overseeing recruitment tools, and ensuring seamless internal collaboration. The ideal candidate is highly organized, tech-savvy, and able to multitask in a fast-paced environment. A firm recognized for its collaborative and dynamic culture, fostering innovation, professional growth, and a strong sense of community.

Responsibilities

• Oversee and coordinate calendar invites for events, ensuring seamless scheduling and organization for e-learning events.
• Facilitate preparation calls, including scheduling, attending, and distributing follow-up materials.
• Design and manage digital content to enhance engagement.
• Track and analyze event data, share insights, and execute follow-up communications and activities.
• Maintain and update event tools for college recruitment initiatives.
• Generate and distribute QR codes or links for event sign-ins.
• Send follow-up communications to potential recruits to enhance engagement.
• Share attendee details with internal stakeholders for seamless coordination.
• Oversee the executive referral process to ensure efficient tracking and follow-up.
• Manage communication with external talent and internal employees through the campus calendar.
• Track and oversee swag inventory, including monitoring stock levels and coordinating shipments.
• Update and refine debrief decks for recruitment events.
• Provide timely updates to internal stakeholders regarding candidate offer activity.
• Export, organize, and maintain the resume book for mergers and acquisitions initiatives.
• Assist in drafting and refining job descriptions.
• Contribute to the development and enhancement of candidate communication strategies.
• Provide timely communication updates to employees managing interns over the summer.
• Oversee the Intern transfer process and manage the intern email.
• Support planning and logistics for the Intern Summer Conference.
• Prepare and manage offer letters, including filling out information in ATS.
• Ad hoc administrative tasks to support the campus team.

Ideal Experience

• College degree preferred with a minimum of one year of hands-on event planning/HR experience.
• Experience in a professional team-based environment, preferably within professional services.
• Strong organizational and time management skills, detail-oriented, with the ability to manage multiple projects and priorities concurrently.
• Strong written and verbal communication skills.
• Demonstrated success collaborating in a team-oriented environment.
• Prior experience working with ATS/CRM, event management, or other recruitment tools and platforms.
• Ability to attend recruitment events scheduled outside of traditional business hours.
• A commitment to inclusion and diversity, and openness to new ideas and perspectives.
• Proficient with Microsoft Office Suite (excel, word, Outlook, etc.), Canva and event landing pages.

$18-$21 per hour