Immediate Need! Long-term temporary with direct hire potential!

Immediate Need! We are seeking a polished and professional Office Coordinator to be the welcoming face of a leading private equity firm. This individual will play a key role in ensuring a positive and pleasant experience for clients, visitors, and team members. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional organizational and interpersonal skills, and maintains the highest level of confidentiality.

Responsibilities

• Greet and welcome all visitors, ensuring a positive first impression.
• Deliver the firm’s overall guest experience and hospitality standards by offering refreshments, escorting guests to meeting spaces, and handling any needs or questions.
• Manage incoming calls, emails, and inquiries and direct them to the appropriate teams or individuals
• Maintain a presentable and sophisticated front and common office area (meeting rooms, break rooms, client-facing spaces).
• Oversee office supply inventory, ordering, stocking, and organizing for easy access.
• Manage incoming and outgoing mail and deliveries.
• Provide general administrative office support to various departments as needed (i.e., printing or binding requests, shipping, ad-hoc gifting needs).
• Organize and execute office programs that drive culture, community, and team building.
• Organize giving back / volunteer events and activities for the broader office.
• Coordinate with vendors, caterers, and external event partners.
• Manage event timelines, budgets, and communications to ensure successful execution.
• Point of contact for VIP meetings ensuring meeting rooms, food & beverage, and technology are ready for meetings and guests.
• Foster a sense of community within the office by organizing employee engagement activities, in partnership with the National Office Experience team, including team-building events, lunch and learns, and social gatherings.
• Proactively seek ways to enhance the office environment and promote a positive and collaborative workplace culture.

Ideal Experience

• 2+ years’ experience in an office management, hospitality, or event planning role.
• Bachelor’s degree is a plus.
• A proactive and resourceful attitude, committed to creating a positive guest and employee experience.
• Emotional skill set to interact with clients and Executives with high expectations and demands.
• Meticulous attention to detail and follow-through and an ability to perform tasks with a high degree of accuracy and efficiency.
• Excellent communication skills, both written and oral.
• Must be a team player willing to contribute in a variety of ways to the team.
• Ability to develop and maintain collaborative relationships internally and among clients.
• Ability to exercise judgment in managing confidential or sensitive information.
• Demonstrated passion for delivering exceptional client service.
• Proficiency with Microsoft Office Suite (Word, Excel, and PowerPoint) and Microsoft Outlook; Salesforce experience is a plus.
• General comfort level with Internet/intranet usage and ability to learn proprietary software and databases.

#117781

$30-$40 per hour