Our client, a premier private equity firm, is offering an extraordinary opportunity for a sharp, resourceful Executive Assistant to support a high-performing team. This is more than a support role; it’s a chance to become deeply embedded in a firm that values initiative, clear thinking, and professionalism at the highest level. You’ll play a key part in keeping the team organized, connected, and ahead of the curve, all while engaging with senior stakeholders and sensitive information. If you’re looking to step into a role that will challenge and reward you in equal measure, this could be the defining move of your career.

Responsibilities

• Manage expense reports; create and prepare confidential communication; arrange comprehensive travel plans, itineraries, and agendas; and compile documents for travel-related meetings weekly.
• Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Communicates directly with the team and relevant stakeholders on matters related to projects and initiatives.
• Manage non-disclosures, including management of documents, correcting contract content where needed, and accurate management of all executed materials.
• Committee/Meeting organization; facilitating the technology, coordinating, and distributing all materials on a weekly, monthly, and quarterly basis for leadership meetings, earnings calls, etc.
• Complete lender reporting quarterly for each property.
• Run reports and assist analysts in retrieving additional information.
• Manage scheduling and travel plans for the Board of Directors’ quarterly meeting.
• Work cooperatively with other administrative assistants in a positive partnership to support each other smoothly.
• Completes additional tasks as needed by the team.

Ideal Experience

• Bachelor’s degree with current experience supporting executive leadership in a professional services environment.
• Strong PC skills, MS Outlook, Word, Excel, and PowerPoint.
• Effective communication with outstanding writing skills.
• Poised, perceptive, and emotionally intelligent, ability to adapt communication styles and represent the team with discretion and confidence.
• Exceptionally organized and self-directed, thrives on anticipating needs, creating order, and keeping high-level priorities on track without needing to be asked.
• Tact and good judgment in confidential situations, and proven experience interacting with senior management.

Up to $130,000 salary per year (based on experience)