Join a highly regarded real estate investment firm supporting senior leadership and the team in a fast-paced, entrepreneurial environment. This is an opportunity to help keep priorities moving, operations running smoothly, and the office functioning at its best. If you’re a proactive problem-solver who thrives on variety, enjoys staying one step ahead, and loves being at the center of a collaborative, high-performing team, you’ll find plenty of opportunity to make a meaningful impact here.

Responsibilities

• Plan and arrange extensive domestic and limited international travel, including but not limited to preparing trip logistics, agendas, meeting materials, and detailed itineraries; these may require last-minute changes outside standard working hours, and communicate those changes in a timely and organized manner.
• Manage complex calendars by using judgment to allocate time between meetings and to handle meeting logistics. Coordinate and schedule all appointments consistent with the executives’ priorities, which may require last-minute changes, and communicate those changes in a timely and organized manner.
• Assist with the organization of day-to-day work and longer-term projects, including daily meeting materials, tracking follow-ups, email management, and preparation of project management-related materials (e.g., to-do lists, step plans, timelines, working group lists, etc.).
• Prepare and/or coordinate payment of invoices and expense reports. Maintain, track, reconcile, and/or submit expense reports, allocation of charges, and monthly credit card statements. Review travel & expense submissions for adherence to company policies. Coordinate team events (planning, logistics) and monitor spending on budget.
• Review and analyze requests and inquiries to disseminate, as appropriate.
• Provide administrative support including filing, copying, scanning, typing and mailing/couriering correspondence. Transcribe and organize meeting notes into a comprehensive document.
• Answer phone calls and communicate messages in a professional and timely manner.
• Handle confidential and non-routine information, applying extreme confidentiality and sensitivity in the dissemination of this information.
• Provide back-up to the other executive assistants as needed.
• Perform related duties as assigned.

Ideal Experience

• Bachelor’s degree or equivalent professional experience required; 5+ years of executive assistant experience in a corporate setting.
• Demonstrated integrity and sound judgment, with a strong understanding of confidentiality and discretion.
• Exceptional organizational, decision-making, and problem-solving skills with the ability to anticipate future needs.
• Expert-level proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
• Outstanding written and verbal communication skills.
• Proven self-starter who takes initiative, manages tasks independently, and drives work through completion.
• Ability to manage multiple projects simultaneously, handle tight deadlines, and adapt to last-minute requests in a fast-paced environment.
• Strong relationship-building skills with the ability to work both independently and as a collaborative team member.

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Up to $90,000 salary per year (based on experience)