We are seeking a polished, personable, and highly organized early careerist to support the day-to-day operations of a stellar investment firm. This role is ideal for someone who enjoys being a go-to resource, creating a welcoming office environment, and keeping things running smoothly behind the scenes. From greeting visitors and coordinating meetings to providing administrative support across the team, this individual will play an important role in delivering a professional, high-quality experience for colleagues and guests alike.

Responsibilities

• Welcome visitors, coordinate meeting arrangements, and ensure guests have a professional and positive experience.
• Manage incoming calls, direct inquiries appropriately, and provide phone coverage for senior team members as needed.
• Coordinate front desk coverage to ensure consistent support throughout the business day.
• Handle a variety of administrative responsibilities, including sensitive and confidential matters, with discretion and minimal supervision.
• Contribute to a collaborative team environment by supporting colleagues and stepping in where help is needed.
• Build positive working relationships with colleagues and business partners while demonstrating initiative, accountability, and a strong work ethic.
• Develop and maintain organizational tools and tracking systems to support accuracy and efficiency.
• Assist with maintaining organized electronic and physical files and records.
• Monitor and order office supplies, refreshments, and other workplace essentials.
• Review and proofread reports, presentations, agreements, and other documents for accuracy and consistency.

Ideal Experience

• Bachelor’s degree preferred.
• 2+ years of experience in a corporate environment, ideally in an administrative, reception, or office support role.
• Strong organizational skills, attention to detail, and the ability to stay on top of competing priorities.
• Professional, personable, and service-oriented, with strong interpersonal skills.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Ability to thrive in a high-energy, results-driven environment while maintaining a polished, professional approach.
• Adaptable and resourceful, with the ability to shift gears and manage multiple responsibilities effectively.
• Excellent written and verbal communication skills.
• Sound judgment, discretion, and the highest level of integrity when handling confidential information.

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Up to $65,000 salary per year (based on experience)